MMR - FY20 - VEHICLE FLEETS AND MAINTENANCE

• Roam Embed::
  • {{pdf: https://www1.nyc.gov/assets/operations/downloads/pdf/mmr2020/vehicle_fleets_and_maintenance.pdf }}
• Obsidian Embed::

• Raw Text::
  • VEHICLE FLEETS AND MAINTENANCE | Page 367
  • VEHICLE FLEETS AND MAINTENANCE
  • New York City operates the largest municipal fleet in the United States, with more than 30,000 units. Citywide fleet
  • operations are led by DCAS Fleet through the Deputy Commissioner for Fleet Management, who serves as the City’s Chief
  • Fleet Officer, consistent with Executive Order 161. The Chief Fleet Officer works with the more than 50 City agencies and
  • offices that operate fleet units, especially the 12 major fleet agencies of NYPD, FDNY, DOC, DSNY, DPR, DOT, DEP, DOE,
  • DOHMH, NYCEM, TLC and DCAS, known as the Fleet Federation.
  • DCAS Fleet leads initiatives in safety, sustainability, transparency, and emergency management, while also providing direct
  • services in areas including repair, collisions management, subrogation, fuel, auction and parts. DCAS manages the City’s
  • central fleet management systems and FleetStat reporting.
  • As part of Vision Zero, the City’s fleet operations are undertaking a series of initiatives to improve safety and reporting
  • relating to vehicle collisions. These initiatives currently include:
  • 1. Training all authorized City fleet drivers in defensive driving. DCAS Fleet is leading the initiative to train all City drivers.
  • Uniformed drivers at NYPD, FDNY and DOC receive separate driver training for their emergency response vehicles. In
  • 2020, DCAS established a first online version of the training in response to COVID-19 requirements.
  • 2. Assessing the safety outfitting of City vehicles and developing a Safe Fleet Transition Plan. As part of this initiative, the
  • City has a policy to install side-guards on all fleet units. DCAS is also implementing a safety camera project for City
  • trucks. The City is also working with private fleets to assess and promote best industry practices. DCAS Fleet has barred
  • the use of hands-free phone devices by City fleet operators.
  • 3. Improving the tracking of vehicle collisions. DCAS Fleet introduced new indicators to this Vehicle Fleets and Maintenance
  • table of the Mayor’s Management Report (MMR) to refine reporting on fleet safety. DCAS now provides collision rates
  • by vehicle miles travelled (VMT), which is the standard fleet industry reporting metric. DCAS also reports on fatalities and
  • injuries by VMT and reports on whether these incidents were deemed preventable or not through agency evaluations.
  • 4. Installing tracking devices in City fleet vehicles. Tracking devices provide data to be used to monitor driving habits
  • and enable DCAS to create a Safety Index to help improve safe driving of City vehicles. DCAS uses multiple telematics
  • providers as part of this initiative and completed an upgrade of this technology for 12,000 units in Fiscal 2019. DCAS
  • manages this data through a Fleet Office of Real Time Tracking (FORT).
  • The City is also implementing a series of sustainability initiatives as part of the OneNYC and NYC Clean Fleet plans, including
  • efforts to expand electric and hybrid vehicles; install additional diesel particulate filters; increase the use of fossil fuel
  • alternatives; and introduce anti-idling and other technologies. Fleet has committed to reduce greenhouse gas emissions
  • by 50 percent by 2025 and to establish an ell-electric on-road fleet by 2040.
  • DCAS achieved the goal of 2,000 on-road electric vehicles (EV) six years earlier than the plan originally outlined in the NYC
  • Clean Fleet initiative. The revised goal is at least 4,000 EV units by 2025. DCAS has now put in place over 1,000 EV charging
  • ports including the nation’s largest portable solar carport project and a large increase in fast charging.
  • DCAS Fleet has also worked to increase the transparency of citywide fleet operations. The daily vehicle readiness report,
  • the Fleet weekly newsletter, and a wide variety of other public reporting is available online. The roll-out of fleet systems
  • to better track, monitor and share fleet assets, parts and fuel, and driving behaviors, will increase understanding of fleet
  • operations; allow for better management oversight; and facilitate further service improvements.
  • In addition to this report, the Local Law 75 Annual Report contains information on use-based fuel economy for nonemergency light and medium fleets. The Local Law 38 Annual Report, prepared by the Department of Environmental
  • Protection, contains information on City purchases of light and medium duty vehicles, the fuel economy of light duty vehicles
  • purchased by the City, and the fuel consumption and carbon dioxide emission of the City fleet of light and medium duty
  • vehicles. The Local Law 41 report provides information on citywide Car and Fleet Share efforts.
  • Page 368 | MAYOR’S MANAGEMENT REPORT
  • ADDITIONAL RESOURCES
  • • Fleet newsletter:
  • https://www1.nyc.gov/site/dcas/agencies/fleet-news.page
  • • Use-based fuel economy report (Local Law 75):
  • https://www1.nyc.gov/assets/dcas/downloads/pdf/fleet/Local-Law-75-Report-on-Use-Based-Fuel-Economy-1-29-2019.pdf
  • • Air pollution from City vehicles report (Local Law 38):
  • https://www1.nyc.gov/site/dep/environment/transportation-emissions.page
  • • Local Law 41, Car Share report:
  • https://www1.nyc.gov/assets/dcas/downloads/pdf/fleet/Local-Law-41-Report-on-Car-Share-2019.pdf
  • VEHICLE FLEETS AND MAINTENANCE | Page 369
  • Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Total Fleet Size 30,755 30,502 30,500 30,250
    • Light Duty 13,153 12,703 12,900 12,600
    • Medium Duty 4,627 4,628 4,850 4,600
    • Heavy Duty 7,568 7,546 7,450 7,500
    • Other Vehicles 5,407 5,625 5,300 5,550
  • Vehicle in-service rate (%) 91% 91% 92% 92%
  • Daily fleet in-service targets achieved (%) 96% 98% 98% 98%
  • Purchased vehicles compliant with Local Law 38 (%) 100% 100% 99% 99%
  • Alternative fuel vehicles 18,942 19,100 19,500 20,000
  • Alternative fuel vehicles in City fleet (%) 63% 65% 65% 68%
  • Electric vehicles 2,662 2,747 3,000 3,250
    • On-road electric vehicles 2,113 2,174 2,400 2,650
    • Off-road electric vehicles 549 573 600 600
  • Vehicle fuel used (gallons) 28,905,781 26,756,419 28,500,000 28,000,000
    • Biodiesel fuel used (gallons) 14,596,581 13,305,898 16,000,000 15,500,000
    • B100/RD100 equivalent used (gallons) 2,680,349 1,677,291 3,000,000 6,000,000
  • Fleet miles per gallon (FMPG) 6.5 7.0 6.7 7.0
  • Electric chargers installed 116 61 100 100
  • Vehicles purchased 2,847 1,925 3,000 2,500
  • Average age of fleet (months) 65.4 68.5 65 65
  • Collisions in City vehicles¹ 6,061 4,752 * *
  • Collisions per 100,000 miles involving City vehicles citywide 5.3 4.9 * *
  • Preventable collisions per 100,000 miles involving City vehicles citywide 2.9 2.6 * *
  • Injuries involving collisions in City vehicles citywide per 100,000 miles 0.7 0.6 * *
  • Injuries involving preventable collisions per 100,000 miles 0.3 0.3 * *
  • Preventable collisions in City vehicles 3,357 2,508 * *
  • Injuries involving collisions in City vehicles 827 560 * *
  • Fatalities involving collisions in non-emergency City vehicles 4 4 * *
  • Revenue from recoverable affirmative claims $2,865,603 $2,459,284 * *
  • Employees trained in defensive driving 10,307 5,447 10,000 9,000
  • Authorized City drivers trained in defensive driving (%) 82% 87% 90% 92%
  • Fleet repair expenditures ($000,000) $274.2 $271.1 * *
  • Fleet fuel expenditures ($000,000) $66.7 $50.5 * *
  • Fleet acquisition expenditures (capital) ($000,000) $175.9 $253.4 $225.0 $200.0
  • Fleet acquisition expenditures (expense) ($000,000) $72.6 $32.8 $75.0 $70.0
  • Automotive repair personnel 1,434 1,408 1,450 1,450
  • Fleet support personnel 358 344 360 350
  • ¹The number of collisions in City vehicles do not include NYPD collisions. “NA” Not Available *None
  • VEHICLE FLEETS AND MAINTENANCE
  • Page 370 | MAYOR’S MANAGEMENT REPORT
  • DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 2,380 2,454 * *
    • Light Duty 1,842 1,891 * *
    • Medium Duty 313 309 * *
    • Heavy Duty 71 79 * *
    • Other Vehicles 154 175 * *
  • Vehicle in-service rate (%) 98% 99% * *
  • Fleet miles per gallon (FMPG) 20.9 20.2 * *
  • Collisions per 100,000 miles involving City vehicles 2.9 3.0 * *
  • Preventable collisions per 100,000 miles involving City vehicles 1.4 1.0 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.4 0.3 * *
  • Injuries involving preventable collisions per 100,000 miles 0.2 0.1 * *
  • Authorized City drivers trained in defensive driving (%) 75% 84% * *
  • Revenue from recoverable affirmative claims $415,876 $374,838 * *
  • “NA” Not Available *None
  • THE FOLLOWING IS A DETAILED FLEET BREAKDOWN FOR AGENCIES WITH
  • THE LARGEST CITY-MANAGED FLEETS:
  • DEPARTMENT OF ENVIRONMENTAL PROTECTION Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 2,297 2,301 * *
    • Light Duty 920 895 * *
    • Medium Duty 457 474 * *
    • Heavy Duty 418 426 * *
    • Other Vehicles 502 506 * *
  • Vehicle in-service rate (%) 92% 91% * *
  • Fleet miles per gallon (FMPG) 13.1 12.5 * *
  • Collisions per 100,000 miles involving City vehicles 2.8 1.8 * *
  • Preventable collisions per 100,000 miles involving City vehicles 1.7 1.1 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.3 0.1 * *
  • Injuries involving preventable collisions per 100,000 miles 0.1 0.0 * *
  • Authorized City drivers trained in defensive driving (%) 76% 81% * *
  • Revenue from recoverable affirmative claims $1,537 $2,292 * *
  • “NA” Not Available *None
  • VEHICLE FLEETS AND MAINTENANCE | Page 371
  • DEPARTMENT OF HEALTH AND MENTAL HYGIENE Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 322 305 * *
    • Light Duty 234 227 * *
    • Medium Duty 78 68 * *
    • Heavy Duty 6 6 * *
    • Other Vehicles 4 4 * *
  • Vehicle in-service rate (%) 99% 99% * *
  • Fleet miles per gallon (FMPG) 28.5 26.6 * *
  • Collisions per 100,000 miles involving City vehicles 1.6 2.3 * *
  • Preventable collisions per 100,000 miles involving City vehicles 0.6 1.1 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.1 0.4 * *
  • Injuries involving preventable collisions per 100,000 miles 0.0 0.2 * *
  • Authorized City drivers trained in defensive driving (%) 85% 85% * *
  • Revenue from recoverable affirmative claims $19,692 $26,941 * *
  • “NA” Not Available *None
  • DEPARTMENT OF TRANSPORTATION Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 3,430 3,488 * *
    • Light Duty 956 960 * *
    • Medium Duty 572 564 * *
    • Heavy Duty 824 892 * *
    • Other Vehicles 1,078 1,072 * *
  • Vehicle in-service rate (%) 92% 93% * *
  • Fleet miles per gallon (FMPG) 7.2 5.7 * *
  • Collisions per 100,000 miles involving City vehicles 2.7 3.2 * *
  • Preventable collisions per 100,000 miles involving City vehicles 1.1 1.7 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.5 0.4 * *
  • Injuries involving preventable collisions per 100,000 miles 0.1 0.1 * *
  • Authorized City drivers trained in defensive driving (%) 87% 95% * *
  • Revenue from recoverable affirmative claims $73,848 $58,658 * *
  • “NA” Not Available *None
  • Page 372 | MAYOR’S MANAGEMENT REPORT
  • DEPARTMENT OF SANITATION Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
    • Vehicles 6,121 5,988 * *
    • Light Duty 939 915 * *
    • Medium Duty 299 312 * *
    • Heavy Duty 3,846 3,767 * *
    • Other Vehicles 1,037 994 * *
  • Vehicle in-service rate (%) 82% 84% * *
  • Fleet miles per gallon (FMPG) 2.9 2.8 * *
  • Collisions per 100,000 miles involving City vehicles 7.6 6.7 * *
  • Preventable collisions per 100,000 miles involving City vehicles 4.5 3.9 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.7 0.6 * *
  • Injuries involving preventable collisions per 100,000 miles 0.4 0.4 * *
  • Authorized City drivers trained in defensive driving (%) 92% 97% * *
  • Revenue from recoverable affirmative claims $282,536 $275,769 * *
  • “NA” Not Available *None
  • DEPARTMENT OF PARKS AND RECREATION Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 2,840 2,777 * *
    • Light Duty 548 524 * *
    • Medium Duty 788 759 * *
    • Heavy Duty 361 370 * *
    • Other Vehicles 1,143 1,124 * *
  • Vehicle in-service rate (%) 95% 96% * *
  • Fleet miles per gallon (FMPG) 7.8 7.1 * *
  • Collisions per 100,000 miles involving City vehicles 4.7 5.5 * *
  • Preventable collisions per 100,000 miles involving City vehicles 3.3 3.3 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.5 0.2 * *
  • Injuries involving preventable collisions per 100,000 miles 0.4 0.2 * *
  • Authorized City drivers trained in defensive driving (%) 99% 98% * *
  • Revenue from recoverable affirmative claims $98,197 $37,526 * *
  • “NA” Not Available *None
  • VEHICLE FLEETS AND MAINTENANCE | Page 373
  • POLICE DEPARTMENT Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 9,967 9,824 * *
    • Light Duty 6,903 6,534 * *
    • Medium Duty 1,413 1,429 * *
    • Heavy Duty 439 436 * *
    • Other Vehicles 1,212 1,425 * *
  • Vehicle in-service rate (%) 93% 94% * *
  • Fleet miles per gallon (FMPG) 8.3 10.4 * *
  • Collisions per 100,000 miles involving City vehicles 4.4 NA * *
  • Revenue from recoverable affirmative claims $1,744,697 $1,139,114 * *
  • “NA” Not Available *None
  • FIRE DEPARTMENT Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
    • Vehicles 2,426 2,341 * *
    • Light Duty 382 318 * *
    • Medium Duty 464 464 * *
    • Heavy Duty 1,401 1,368 * *
    • Other Vehicles 179 191 * *
  • Vehicle in-service rate (%) 82% 83% * *
  • Fleet miles per gallon (FMPG) 4.5 4.8 * *
  • Collisions per 100,000 miles involving City vehicles 10.1 7.8 * *
  • Preventable collisions per 100,000 miles involving City vehicles 5.3 4.0 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 2.0 1.3 * *
  • Injuries involving preventable collisions per 100,000 miles 0.8 0.5 * *
  • Revenue from recoverable affirmative claims $146,973 $485,154 * *
  • “NA” Not Available *None
  • DEPARTMENT OF CORRECTION Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 675 730 * *
    • Light Duty 253 280 * *
    • Medium Duty 141 139 * *
    • Heavy Duty 183 178 * *
    • Other Vehicles 98 133 * *
  • Vehicle in-service rate (%) 94% 95% * *
  • Page 374 | MAYOR’S MANAGEMENT REPORT
  • Fleet miles per gallon (FMPG) 8.5 7.3 * *
  • Collisions per 100,000 miles involving City vehicles 2.5 3.3 * *
  • Preventable collisions per 100,000 miles involving City vehicles 1.6 1.1 * *
  • Injuries involving collisions in City vehicles per 100,000 miles 0.6 0.9 * *
  • Injuries involving preventable collisions per 100,000 miles 0.2 0.2 * *
  • Authorized City drivers trained in defensive driving (%) 24% 26% * *
  • Revenue from recoverable affirmative claims $42,470 $23,032 * *
  • “NA” Not Available *None
  • DEPARTMENT OF EDUCATION Actual Target
  • INDICATORS FY19 FY20 FY20 FY21
  • Vehicles 297 294 * *
    • Light Duty 176 159 * *
    • Medium Duty 102 110 * *
    • Heavy Duty 19 24 * *
    • Other Vehicles 0 1 * *
  • Vehicle in-service rate (%) 99% 100% * *
  • Revenue from recoverable affirmative claims $39,777 $35,960 * *
  • “NA” Not Available *None
  • VEHICLE FLEETS AND MAINTENANCE | Page 375
  • FLEET DEFINITIONS
  • Alternative fuel vehicles in City fleet (%): The percentage of City vehicles that are using alternative fuel.
  • Alternative fuel vehicles: The total number of City vehicles that are using alternative fuel.
  • Automotive repair personnel: The number of City personnel assigned to repair and maintain City fleet for the year.
  • Average age of fleet (months): The average number of months from the date a vehicle is put in service to the end of
  • the reporting period (i.e., the MMR/PMMR reporting period).
  • Citywide fleet size: The total number of vehicles in the city managed fleet and the subtotals by vehicle size/type.
  • Collisions in City vehicles: The number of collisions in the year as reported by City agencies.
  • Collisions per 100,000 miles involving City vehicles citywide: The number of City-vehicle involved collision reports
  • per 100,000 miles involving injury or property damage in the citywide fleet reported in the citywide collision reporting
  • system (CRASH).
  • Daily fleet in-service targets achieved (%): The percentage of days the target for vehicle in-service rate was met.
  • Electric chargers installed: The number of chargers installed for City electric powered vehicles.
  • Electric vehicles: The number of electric and plug-in vehicles in the citywide fleet. The fiscal year figure is the number of
  • electric vehicles on the last day of the reporting period.
  • Employees trained in defensive driving: The number of City employees trained in defensive driving centrally.
  • Fatalities involving collisions in nonemergency City vehicles: The number of fatalities to City employees and all other
  • parties involved in collisions that included one or more nonemergency City fleet vehicle (and no City emergency response
  • vehicle).
  • Fleet acquisition expenditures (capital) ($000,000): The amount of capital funds spent on City fleet during the year.
  • Fleet acquisition expenditures (expense) ($000,000): The amount of expense funds spent on fuel for City fleet during
  • the year.
  • Fleet fuel expenditures ($000,000): The amount spent on fuel for City fleet during the year.
  • Fleet miles per gallon (FMPG): This indicator shows a total miles per gallon average for all vehicles combined. Agency
  • fuel use may involve off-road and specialized equipment usage that impacts this calculation. It is not a vehicle-specific MPG
  • indicator, but offers a general view of fuel efficiency for the City fleet.
  • Fleet repair expenditures ($000,000): The amount spent on repair and maintenance of City fleet during the year.
  • Fleet support personnel: The number of City personnel assigned to administer and support City fleet operations for the
  • year.
  • Injuries involving collisions in City vehicles: The number of injuries to City employees and all other parties involved in
  • collisions that included at least one City fleet vehicle.
  • Injuries involving collisions in City vehicles per 100,000 miles: The number of injuries associated with collisions per
  • 100,000 miles that included at least one City vehicle.
  • Injuries involving preventable collisions per 100,000 miles: The number of injuries in preventable collisions reported
  • per 100,000 miles in the citywide fleet.
  • Off-road electric vehicles: The number of off-road electric and plug-in vehicles in the citywide fleet. The fiscal year figure
  • is the number of electric vehicles on the last day of the reporting period. This includes off-road solar electric units.
  • Page 376 | MAYOR’S MANAGEMENT REPORT
  • On-road electric vehicles: The number of on-road electric and plug-in vehicles in the citywide fleet. The fiscal year figure
  • is the number of electric vehicles on the last day of the reporting period.
  • Preventable collisions in City vehicles: A collision in which the driver, by his/her own admission or in the judgment of an
  • Agency Accident Review Committee, did not take all reasonable avoidance actions, including attention to road conditions
  • and improper actions of other drivers. “Preventability” is not limited to the violation of traffic laws and is distinguished
  • from “chargeability” as determined by the law.
  • Preventable collisions per 100,000 miles involving City vehicles citywide: The number of preventable collisions
  • reports per 100,000 miles in the citywide fleet.
  • Purchased vehicles compliant with Local Law 38 (%): The percentage of light and medium-duty vehicles purchased
  • for the City through DCAS during the period that are certified with the highest ratings defined by California Low-Emission
  • Vehicle (LEV) II standards. The four highest ratings are zero emission vehicles (ZEV), transitional zero emission vehicles
  • (TZEV), advanced technology partial zero emission vehicles (ATPZEV), and partial zero emission vehicles (PZEV). Pursuant to
  • Local Law 38 of 2005, each light and medium duty vehicle that the City purchases should have the best certified emission
  • rating within its vehicle category while meeting the requirements for the City’s intended use. According to the law, some
  • exceptions apply based on cost and other limited exemptions, including for certain emergency vehicles.
  • Revenue from recoverable affirmative claims: The amount of money recovered following collisions in City vehicles.
  • Vehicle and Biodiesel fuel used (gallons): The volume of fuel used by City fleet in year (biodiesel is included in vehicle
  • fuel).
  • Vehicle in-service rate (%): The percentage of fleet in full service.
  • Vehicles purchased: The number of City fleet vehicles acquired.
  • LIST OF AGENCIES IN THE CITYWIDE FLEET
  • Department of Citywide Administrative Services*
  • New York City Fire Department
  • Department of Environmental Protection
  • New York City Police Department
  • Department of Correction
  • Department of Transportation
  • Department of Parks and Recreation
  • Department of Sanitation
  • Department of Health and Mental Hygiene
  • Department of Education
  • VEHICLE FLEETS AND MAINTENANCE | Page 377
    • ”DEPARTMENT OF CITYWIDE ADMINISTRATIVE SERVICES”
  • VEHICLES INCLUDE THOSE USED BY THE FOLLOWING AGENCIES:
  • Administration of Children’s Services
  • Department of Youth and Community
  • Development
  • Board of Elections
  • Financial Information Services Agency
  • Bronx Borough President
  • GrowNYC (formerly known as “Council on
  • the Environment”)
  • Brooklyn Borough President
  • Human Resources Administration
  • Business Integrity Commission
  • Landmarks Preservation Commission
  • Campaign Finance Board
  • Law Department
  • City Commission on Human Rights
  • Manhattan Borough President
  • City Council
  • Mayor’s Office
  • Civilian Complaint Review Board
  • New York City Emergency Management
  • Department for the Aging
  • NYC Economic Development Corporation
  • Department of Buildings
  • Office of Administrative Trials and Hearings
  • Department of City Planning
  • Office of Chief Medical Examiner
  • Department of Citywide Administrative Services
  • Office of Labor Relations
  • Department of Consumer Affairs
  • Office of Management and Budget
  • Department of Cultural Affairs
  • Office of Payroll Administration
  • Department of Design and Construction
  • Office of the City Clerk
  • Department of Finance
  • Office of the Comptroller
  • Department of homeless Services
  • Office of the Public Advocate
  • Department of Housing Preservation and Development
  • Queens Borough President
  • Department of Information Technology and
  • Telecommunications
  • Sheriff’s Office
  • Department of Investigation
  • Department of Probation
  • Staten Island Borough President
  • Department of Records and Information Services
  • Tax Commission
  • Department of Small Business Services
  • Taxi and Limousine Commission
  • Page 378 | MAYOR’S MANAGEMENT REPORT